1. Who We Are
This policy applies to elmandharbor.org, operated by ElmandHarbor Media, 145 Harbour Square, Suite 302, Toronto, ON M5J 2G4, Canada. Contact: info@elmandharbor.org.
2. Data We Collect
When you use the contact form, we collect the name, phone number, and email address you provide. This data is used solely to respond to your message and is not shared with third parties. Server logs may retain IP addresses and request timestamps for up to 30 days for security purposes.
3. Cookies
We use a single session cookie to record your consent preference (accept or reject). No advertising cookies or third-party tracking cookies are set. If you select "Reject" in the cookie banner, only the consent record cookie is stored. Analytics, if enabled, relies on anonymised aggregated data with no personal identifiers.
4. Third-Party Content
Images on this site are loaded directly from Wikimedia Commons (upload.wikimedia.org) under Creative Commons licences. Accessing these images may cause your browser to send a request to Wikimedia servers. Wikimedia's own privacy policy applies to those requests.
5. Your Rights
Under Canada's Personal Information Protection and Electronic Documents Act (PIPEDA), you have the right to access, correct, or request deletion of personal data we hold about you. Requests can be sent to info@elmandharbor.org. We will respond within 30 days.
6. Data Retention
Contact form submissions are retained for up to 12 months and then permanently deleted. Server logs are deleted after 30 days.
7. Security
Data is stored on servers located in Canada. We implement standard technical measures to protect submitted information from unauthorised access. No transmission over the internet is entirely secure; we cannot guarantee absolute security.
8. Changes to This Policy
This policy may be updated to reflect changes in data handling or legal requirements. The "last updated" date at the top of this page will reflect any revisions.
9. Contact
Privacy-related enquiries: info@elmandharbor.org or by post to the address above.